Mon 24 Feb 2020 13:53

1a) WRFC YOUTH GENERAL POLICY

Revision Date: 15th October 2018 

 

Our Philosophy

Wanstead RFCs aim is to promote youth and community development within Redbridge through a commitment to excellence in Rugby Football.

The club believes that youth rugby can assist in providing the essential elements of teamwork, physical exercise and social interaction, which are beneficial in the growth and development of children. The club further believes that there is place within rugby for players of all abilities and ambitions and that the game provides a means of continued recreation, friendship and sportsmanship into adulthood.

Wanstead RFC is one of the leading rugby clubs in Essex and is justly proud of the record of performance of its senior sides. The club is determined that its future can be enhanced and consolidated by ensuring the development of youth rugby to promote the progress of players through the youth sides into senior rugby.

Coaching and Playing

WRFC has a growing youth section and we provide opportunities for young people between the ages of 2 and 18 to receive rugby coaching and competitive play in fixtures and festivals. RFU qualified coaches who are trained and have been screened for their suitability for working with young people provide all coaching. We aim to have at least two coaches for each age group.

Coaching sessions for all age groups are held from 10:30 am until about 12:00pm on Sunday mornings at the club’s ground at Roding Lane North. Additional sessions for older age groups are held on Wednesday evenings.

The season starts with registration, which is usually the first Sunday in September and finishes with Tours and our Awards evening, which is usually around early May.

1b) SAFEGUARDING VUNERABLE PEOPLE POLICY

Revision Date: 15th October 2018

  Wanstead Rugby Football Club acknowledges its responsibility to safeguard the welfare of all children and vulnerableadults involved in Wanstead Rugby Football Club from harm.

Wanstead Rugby Football Club confirms that it adheres to the Rugby Football Union's Safeguarding Policy and the procedures, practices and guidelines and endorse and adopt the Policy Statement contained in that document.

A child is anyone under the age of 18 engaged in any Rugby Union activity. However, where a 17-year old male player is playing in the adult game it is essential that every reasonable precaution is taken to ensure his safety and wellbeing are protected. The appropriate form should be completed and signed by the player and parents.

The Key Principles of the RFU Safeguarding Vulnerable People are that:

  • The welfare of the child or vulnerable adult (as appropriate) is, and must always be, paramount to any other considerations.
  • All participants regardless of age, gender, ability or disability, race, faith, culture, size, shape, language or sexual identity have the right to protection from abuse or harm.
  • All allegations or suspicions of abuse, neglect, harm and poor practice will be taken seriously and responded to swiftly, fairly and appropriately.
  • Working in partnership with other organizations, statutory agencies, parents, carers, children and young people is essential for the welfare of children and young people.
  • Children have a right to expect support, and personal and social development delivered by an appropriately recruited, vetted and managed in relation to their participating in rugby union, whether they are playing, volunteering or officiating in the community or professional areas of the sport. 

Wanstead RFC recognizes that all children have the right to participate in sport in a safe, positive and enjoyable environment whilst at the same time being protected from abuse, neglect, harm and poor practice. Wanstead RFC recognizes this is the responsibility of everyone involved, in whatever capacity, at the club.

Wanstead RFC will implement and comply with the RFU Code of Conduct and the Codes of Conduct for Coaches, Spectators and Officials as appropriate.

Each team age group has a Safeguarding Assistant who report to the club Safeguarding Officer. The Club Safeguarding Officer is Liz Calvert. If you witness or are aware of an incident where the welfare of a child or vulnerable adult has been put at risk you must in the first instance inform the Club Safeguarding Officer. The officer will then inform the Essex Safeguarding Manager and the RFU Safeguarding Executive. If an incident involves the Club Safeguarding Officer, you should inform the Safeguarding Manager or the RFU Safeguarding Executive.

All members of Wanstead RFC who have regular supervisory contact with children or a management responsibility for those working with children must undertake an RFU Enhanced Disclosure and Barring Service (DBS) check.

 

Wanstead RFC will ensure that all its members, whether they are coaches, parents, players or officials will comply with the Best Practice Guidance as issued by the RFU. In Summary, the following are NOT acceptable and will be treated seriously by the club and may result in disciplinary action being taken by the club, Essex RFU or the RFU:

 

  • Working alone with a child, children, vulnerable adult, or adults.
  • Consuming alcohol whilst responsible for children or vulnerable adults
  • Providing alcohol to children or allowing its supply
  • Smoking in the presence of children.
  • Humiliating children or vulnerable adults.
  • Inappropriate or unnecessary physical contact with a child or vulnerable adult.
  • Participating in, or allowing, contact or physical games with children or vulnerable adult.
  • Having an intimate or sexual relationship with any child or vulnerable adult developed as a result of being in a "position of trust".
  • Making sexually explicit comments or sharing sexually explicit material.

Wanstead RFC manages the changing facilities and arranges for them to be under parental guidance at specific non-adult occasions.  All coaches, parents, officials and spectators should be aware that adults must not change at the same time and must not use the same facilities as children or vulnerable adults, including changing rooms and showers.

Wanstead RFC will ensure that its coaches, team managers and safeguarding assistants will receive the support and training considered appropriate to their position and role. The RFU "Managing Challenging Behavior" Policy has been adopted and circulated amongst the club workforce, both voluntary and paid.

Any events held on Wanstead RFC premises must comply with this policy and if appropriate a Safeguarding Plan should be discussed and circulated to those affected. Any Tours, overseas or domestic, undertaken by Wanstead RFC must comply with the relevant RFU regulations and Guidance relating to tours.

 

1c) YOUTH DISCIPLINARY POLICY

Revision Date: 15th October 2018 

If the behaviour of any young player within the Mini/Junior section (aged under 18 years of age) contravenes the players code of conduct while representing Wanstead RFC, then disciplinary action will be taken.

This includes the following: 

  • On the club’s premises
  • Before and after designated times of training or matches
  • On and off the field of play
  • At Home or at away matches
  • Damage to Wanstead RFC or any other clubs’ property 

The procedure to be adopted will be as follows: 

Any alleged incident/s should be reported to the Team or Club Safeguarding Officer who will notify the Discipline Secretary.

The young player can be suspended from the club by the Mini or Youth Chair if deemed necessary while any investigation takes place. 

The young player involved will be notified to attend a meeting with a parent or guardian, a representative of the appropriate Mini or Junior section, the Disciplinary Secretary, the Club Safeguarding Officer and the team coach if appropriate. 

Witnesses will be called upon if necessary. 

When a decision has been reached, the young player and the parent or guardian will be notified of the outcome.  This notification will be immediate or at a later meeting if necessary. 

All meetings will be minuted and an incident form will be completed. 

The club may impose such sanction as it sees fit to include inter alia, a Warning or a period of Suspension and may revoke membership of any member if deemed necessary.

1d) WRFC COACHING POLICY

Revision Date: 15th October 2018

Wanstead Rugby Football Club acknowledges its responsibility to ensure that players of all ages receive the best practical coaching available whilst at the club.

Wanstead Rugby Football Club confirms that it adheres to the Rugby Football Union's Safeguarding Policy and the procedures, practices and guidelines and endorse and adopt the Policy Statement contained in that document and the Wanstead RFC Safeguarding of Vulnerable People policy.

Wanstead RFC also recognizes that all children have the right to participate in sport in a safe, positive and enjoyable environment whilst at the same time being protected from abuse, neglect, harm and poor practice. Wanstead RFC recognizes this is the responsibility of everyone involved, in whatever capacity, at the club.

Wanstead RFC will implement and comply with the RFU Code of Conduct and the Codes of Conduct for Coaches, Spectators and Officials as appropriate. All members of Wanstead RFC who have regular supervisory contact with children or a management responsibility for those working with children must undertake an RFU Enhanced Criminal Records Bureau disclosure (DBS) check.

Wanstead RFC will ensure that its coaches whether paid or volunteers (and all supporting volunteer staff) will receive the support and training considered appropriate to their position and role. This will be monitored by a Club Coaching Co-Ordinator, Youth and Mini Chair, who will ensure that everyone receives all possible training opportunities so as to enhance both individual coaching performance and the overall coaching performance of Wanstead RFC.

Each team at any age group should have a minimum of 2 RFU qualified coaches along with an age group Manager to provide administration support, a trained First aider to provide first aid support and an age group Safeguarding Assistant who will report to the club Safeguarding Officer. All coaches and supporting volunteer staff will be managed by the Youth & Mini Chair, who will report to the Wanstead RFC Management Team.

Any events held on Wanstead RFC premises must comply with all Wanstead RFC policies. Any Tours, overseas or domestic, undertaken by Wanstead RFC must comply with the relevant RFU Regulations and Guidance relating to tours.

 

1e) PROTOCOL FOR PLAYING UP OR DOWN IN AGE GRADE RUGBY

Author: Liz Calvert

Revision Date: 15th October 2018

 

Relevant Regulations

  • Wanstead RFC are governed by RFU Regulations
  • Regulation 15 applies to the playing, training and coaching for all age Groups up to and including U18
  • This Regulation is supplemented by the Age Grade Codes of Practice and Regulation 21 (Safeguarding)
  • Regulation 15.1.2 requires that all players play within their defined age grade unless permitted to play outside their age grade in the limited circumstances set out in these Regulations
  • Regulation 15.3 provides permission for certain age grades to play Up
  • Regulation 15.4 provides permission for certain age grades to play Down
  • Regulation 15.5 tabulates where 15.3 and 15.4 are permitted

Playing Up

There may be children who, because of their physical stature and level of personal development, are, in the opinion of Wanstead RFC, able to play at a higher age grade as permitted under 15.5.

The recommendation will be made by the player’s coach in consultation with the Director of Rugby and Chair of Youth/Mini, and an appropriate assessment should be made by the Club as set out in the relevant Regulations and the Code of Practice.

Parental approval must be obtained.

The Safeguarding Officers approval must be obtained.

The written assessment must be signed off as appropriate. 

Playing Down

There may be children who are in a younger school academic year than their birth year.  There may be children who because of their comparative small stature, level of development or those who have behavioural issues, may have their safety compromised.  Where, in the opinion of Wanstead RFC, such children should play down an age grade, then they are permitted under 15.5.

The recommendation will be made by the relevant age grade coaches in consultation with the Chair of Youth/Mini and an appropriate assessment should be made by the Club as set out in the relevant Regulations and the Code of Practice.

Parental approval must be obtained.

The Safeguarding Officers approval must be obtained.

The written assessment must be signed off as appropriate. 

Who can initiate such a recommendation?

Parent, school, coaches, safeguarding officer, health professional. 

Steps to be Taken

  • Know the Regulations
  • Consult within Age Group. Coaches, Child, Parent, First Aider, Administration
  • Inform Chair of Youth/Mini and Director of Rugby as appropriate and discuss
  • Conduct an appropriate written assessment in accordance with the Age Grade Code of Conduct
  • Seek an approval from the Safeguarding Officer
  • Seek a final approval and sign off on behalf of the Club
  • Copy the approved assessment to the Club Secretary

Written Assessment

The document should list those involved in the discussion. State clearly the rationale for the original concerns and issues. Confirm that all the required approvals by a Parent and from within the Club have been obtained.

Obtain final sign off by Director of Rugby or Chair of Youth/Mini as appropriate. Copy to Club Secretary.

Remember

No Playing Up below U12

U13 requires additional approval from Essex Safeguarding and/or Head Teacher.

Playing Down only in exceptional and documented circumstances.

There are obligations to inform the opposition and obtain acceptance prior to a scheduled game. The Referee must be informed that there are children playing up or down.  The game will continue without approval from the referee, but he/she will have the right to retrospectively report to Essex Safeguarding.

Clubs use of Reg 15 will form part of any routine Essex Safeguarding audit and may trigger such an audit when more than three children are known to be playing up or down within the Club in any one season.

The permission lasts for one season only.

1f) Safeguarding Protocol

Author: Liz Calvert

Revision Date: 15th October 2018

            SO = Safeguarding Officer

            SA = Safeguarding Assistant

  • All SA’s must have a current DBS which has been checked by the SO.
  • The SO must be available for contact at all times, their details supplied to SA’s and on clear view in the Club. In the case of a known absence of the SO a deputy must be in place.
  • Any disclosures must be shared immediately with the SO and never made as common knowledge.
  • Any concerns must be passed to SO for discussion.
  • All children must be believed and made to feel safe.
  • It must be made clear to the child that any disclosure will be shared and dealt with as appropriate.
  • Disclosures will be shared with the RFU if appropriate (i.e. an issue related to WRFC) as well as the required procedures of Social Services/Police.
  • ALL SA’s must be supported.
  • All SA’s must be marked as such in GMS and assigned to their teams.
  • A WhatsApp group for all Safeguarding Assistants (SA’s), the Officer (SO) and access for the Club Secretary
  • Training updates are to be shared to GMS.

Current SO

Liz Calvert

07943717963

Useful numbers: -

Out of Office Child Protection Service

0208 708 5897

Office hours

0208 708 3885 

Police                                                                                          

111 (if not deemed as an immediate emergency needing 999)

1g) Referee Protocol

Author: Mike Calvert

Revision Date: 15th October 2018

 

Wanstead RFC has a valued and vital Accreditation with the RFU.  This means that we have been tested and found to comply with the RFU’s Core Values, including Respect.  These Core Values extend to the treatment of referees by all of those who participate in the Game. Participants include Players, Coaches, Trainers, Administrators, Parents and Spectators. 

Abuse or intimidation of the referee during and after the game is not acceptable and will not be tolerated. 

  • The referee is the sole judge of fact both on the pitch and within the immediate environs of the pitch.
  • The referee enables and adds to the game by ensuring players are safe and playing within the laws, that players are given every opportunity to use good quality ball and that infringements which delay, hamper or impede quality possession, are penalised.

The referee applies and interprets the Laws of the Game within the context of each and every phase of the game. Not every infringement will be penalised! 

  • The referee will not see some infringements.
  • The referee will play advantage from some infringements.
  • The referee alone will decide that within the context of that particular passage of play, the infringement is not material.
  • The referee will make a mistake.

In each of these cases there will be no whistle, your expectations may not be met, and play will continue.

It does not matter that others, who generally will be on the touchline, think that an offence has occurred, and the whistle should be blown.  Nor does it matter that others will be of the view that they are more knowledgeable on the Laws than the referee. 

The priceless advantage of having Laws rather than Rules is that the Law is there to be interpreted by the Referee. The game will flow based on the referees’ second by second decision making.  Those decisions are not prescribed in Law, they are formulated by the referee based on what they see, hear and put into a split-second context. 

Those on the touchline will not be aware of the cognitive decision-making process which the referee will have implemented during each passage of play and some may simply presume that a mistake has been made. 

Referees, especially new ones, will have bad days.  Those days are understandable and allowable.  Just as your players are on a learning curve, so are referees.  You would not dream of abusing a player who is having a bad day and you would not make a judgement on a player based on one performance.  Both should be afforded the same courtesy. 

No approach should be made by participants to the referee other than to thank them or to politely and in a non-judgemental way, to seek clarification of perhaps a single issue.  

Where there are concerns: 

  • We need objective feedback.
  • It should be to youth and club management.

Ultimately: 

  • A decision will be made as to whether individuals are going to be good enough
  • Should that decision day arrive, there will have been a due process and an objective collective assessment.

Facebook